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You only get one shot at a first impression.

The onboarding process is one of the first experiences a new employee will have with your company. It is your opportunity to make the right impression and set the stage for getting the employee started on the right foot. This is tough enough without the added challenge of completing the process for remote workers, but Resourcing Edge is here to help! We have produced a few tools and resources to help employers create onboarding programs to ensure compliance and a top-notch experience for new, remote, or in-office employees.

The best place to start is always with a robust plan and process

Remote onboarding has become the norm as opposed to a convenience. Resourcing Edge provides a front to back electronic solution for onboarding including applicant tracking with JazzHR, background checks and drug screens through Global HR, and seamless completion of new hire paperwork with NextGen and eVerify. These products ensure the onboarding process is compliant so employers can focus on the new employee and introducing them to their new team members. This solution will also ensure that all forms, acknowledgements, and verifications are completed for each new employee and are easily available to both the employer and the employee. Employers who utilize these products eliminate the need for emails and paper forms, overall improving efficiency during the onboarding process. This is especially beneficial for remote onboarding but is just as convenient and useful for new employees who are onboarding onsite as well. Your Client Account Manager will be happy to discuss these options with you.

Once a solid online process is in place, attention can be turned toward the employee’s experience. Resourcing Edge can provide numerous resources to assist our clients in creating an onboarding plan.

Consider sending a welcome letter to new employees

This small gesture can go a long way in setting a very warm and inviting tone to new employees. It provides an opportunity for the manager to introduce themselves and welcome the new employee. This can be especially important if you are not able to meet face to face. Click here for a sample Welcome Letter.

Does your company utilize checklists for onboarding?

Checklists can be a wonderful tool to ensure all steps in the onboarding process are completed. They allow employers to provide consistent onboarding to each employee. It may be beneficial to your process to consider utilizing all or some of the following checklists. Click on the links below to review some samples:

Department Pre-Arrival Preparation Checklist should contain information to prepare for new employees and any activities departments may want to cover with new employees during the onboarding process.

Orientation Checklist should contain information and activities that your department may want to cover with the new employee during the orientation process to ensure all relevant information is reviewed.

Mentor Checklist should contain information for the mentor to review with the new employee about the company and department.

New Employee Checklist should contain information for the new employee. This serves as an outline for the first few weeks on the job and includes meeting with key team members, systems training, and invitations to meetings and calls.

Monitoring Employee Success & Engagement Checklist should contain information that tracks new employees over the first 30 to 60 days on the job. The checklist should address questions and concerns, discuss ongoing tasks, and ensure access to the tools your new employee will need.

A solid onboarding plan will provide the best possible experience for your new employees. At Resourcing Edge, we understand the unique challenges of that process. We hope that we have provided some guidance in either creating a new plan or enhancing existing plans. As always, reach out to your Client Account Manager if we can be of assistance for any of your onboarding needs.

Jami Beckwith

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